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Rental LED display can be a great option for your events to generate revenues and enhance the attendees’ experiences. This is a comprehensive and in-depth guide of LED screen rental projects, aiming at answering all potential questions you may have to increase the efficiency and potential profits for your events!
1. What Is Rental LED Display?
One of the obvious differences between LED rental displays and fixed LED displays lies in that the fixed LED displays will not be moved for a long time, but a rental one may be disassembled after one live event is completed such as a musical event, an exhibition, or a commercial product launch, and so forth.
This feature puts forward a basic requirement for rental LED display that it should be easy to assemble and disassemble, safe, and user-friendly so the installation and transportation will not cost too much energy.
Moreover, sometimes “LED display rental” refers to “LED video wall rental”, which means the rental displays are often large to meet the requirement of simultaneously mass viewing.
Types of LED Rental Display:
Indoor Rental LED Display – indoor LED display often requires small pixel pitch because of the close viewing distance, and the brightness is often between 500-1000nits. Moreover, the protection level should be IP54.
Outdoor Rental LED Display – outdoor LED display usually needs to have stronger protection capability due to the installation environment may face more challenges and changes such as rain, moisture, wind, dust, excessive heat, and so on. Generally, the protection level should be IP65.
What is more, the brightness should be higher as the brighter ambient sunlight can lead to reflection on the screen, resulting in unclear images to viewers. The normal brightness for outdoor LED displays is between 4500-5000nits.
2. What Rental LED Screens Can Do for You?
2.1 From Brand Level:
(1) It encourages the engagement of viewers, impressing them with your products and services better.
(2) It can advertise your products in various forms including images, videos, interactive games, and so on to promote your brand, and create more profits.
(3) It can generate revenues by sponsorship.
2.2 From Technical Level:
(1) High contrast & high visibility
High contrast often comes from the comparative high brightness. High contrast means clearer and more vivid images and can bring higher visibility on many occasions such as when the screen is placed under direct sunlight.
The high contrast makes LED rental displays have outstanding performance in visibility and color contrast.
(2) High brightness
The brightness of outdoor LED displays can reach 4500-5000nits, higher than projectors and TV.
Moreover, the adjustable brightness level also benefits people’s eyesight.
(3) Customizable size and aspect ratio.
You can customize the screen size and aspect ratio of LED screens cause they are composed of single LED display modules that can build large LED rental walls, but for TV and projector, it can not achieve big screen generally.
(4) High protection capability
For indoor rental LED display, the protection level can reach IP54, and for outdoor rental LED display, that can be up to IP65.
High protection capability prevents the display from natural elements such as dust and moisture effectively, which can prolong the service life, and avoid unnecessary degradation of play effect.
3. When Will You Need One?
For your rental projects, there are three prevailing choices in the market – projector, TV, and LED display screen. According to the specific conditions of your events, you need to decide which one is the most suitable one to boost the human traffic and revenues for you.
When you need is a LED display? Please refer to the conditions below:
(1) The display will be placed in an environment with comparative strong ambient light such as sunlight.
(2) There are potentials of rain, water, wind, etc.
(3) You need the screen to be specific or customized size.
(4) The scene needs simultaneously mass viewing.
If the requirements of your events are similar to any of them above, meaning you should choose a rental LED screen as your helpful assistant.
4. Where Will You Need One?
As we know, rental LED displays have many types that fit different application scenarios such as indoor rental LED display, outdoor rental LED display, transparent LED display, flexible LED display, high-definition LED display, and so on. That means, there are many using scenarios for us to utilize such screens to improve our profits and human traffic.
5. LED Display Rental Price
This can be one of the most concerned factors for most of the customers – the price. Here we will clarify several important factors influencing LED screen rental costs.
(1) Modular or mobile rental LED display
Generally speaking, mobile LED screen will cost less than modular LED display, and the labor cost will be less.
(2) Pixel pitch
As you may know, smaller pixel pitch often means a higher price and higher resolution. Even though the fine pixel pitch represents clearer images, choosing the best pixel value according to the actual viewing distance can be a cost-effective way.
For example, if your targeted viewers will be 20m away from the screen most of the time, then choose a P1.25mm LED display may be a good deal as the unnecessary premium. Just consult with the providers, and they are suspected to give you reasonable proposals.
(3) Outdoor or indoor use
Outdoor LED screens are more expensive than indoor LED displays most of the time as the requirements for outdoor displays are higher such as stronger protection capability and brightness.
(4) Labor cost
For example, if the installation is complex, and the number of LED modules you need to install is large, or the time duration is long, all these will lead to a higher labor cost.
(5) Service time
When the rental screen is outside of the warehouse, the charging is beginning. It means the cost will take the amount of time that takes to install the screen, set up the equipment, and disassemble it after the event finishing.
How to Get the Most Cost-efficient Rental Display?
How to negotiate the best price for your rental screen projects? After knowing the related factors that decide the pricing, we will give you some other insight tips to get the most cost-efficient rental LED displays.
(1) Get the right pixel pitch
The smaller the pixel pitch, the higher the price. For example, the renting fee of P2.5 LED display may be more expansive than P3.91 LED display a lot. So spend your money to chase the lowest pixel count sometimes can be unnecessary.
The optimal viewing distance is typically 2-3 times the pixel pitch number in meters. If your audiences will be 60 feet away from the display, then they may not find out the differences between the two pixels LED board. For example, the appropriate viewing distance for 3.91mm LED screens will be 8-12 feet.
(2) Shorten the total time of your LED screen rental project.
For LED rental projects, time is money. You can arrange the staging, lighting, and audio in place firstly, and then introduce the screen to the site.
What is more, don’t forget the shipping, receiving and installation will cost some time. That is one reason that why the user-friendly design of LED displays is quite important cause it will save lots of time and energy and they are often front and back services available. Try to streamline the process to save you more budget!
(3) Try to avoid peak periods or book in advance
Different events will have their peak demand windows. For example, try to avoid renting in some major holidays such as New Year, Christmas, and Easter.
If you want to rent the display for events held in these holidays, book the display in advance to prevent tight stock.
(4) Prepare redundancy at reduced rates
Spare parts and redundancy can set the safety net for your events, and many providers will offer you this part at a reduced rate or even for free.
Ensure the company you choose has experienced staff for repairing and replacing, meaning reducing the risks of any emergencies during your events.
6. Rental LED Screen Installation
The installation of rental LED screen should be easy and quick as the displays may be delivered to other places after the events finished. Usually, there will be professional staff majoring in the installation and daily maintenance work for you.
When installing the screen, please notice several aspects including:
(1) Move the cabinet carefully to avoid edge bumps which will lead to the troubles of LED lamp beads falling, and so on.
(2) Do not install the LED cabinets when they are powering on.
(3) Before powering on the LED screen, checking the LED modules with a multimeter to exclude problems.
Generally, there are some common installation methods including the hanging method, and stacked method, and so on.
The hanging way means the screen will be rigged to either an overhead truss system, a ceiling grid, a crane, or some other support structure from above; and the stacked method represents the staff will put all the weight of the screen on the ground, and the screen will be braced in multiple locations to make the screen “stand” stable and rigid.
7. How to Control Rental LED Display Board
There are two kinds of control methods including synchronous and asynchronous control systems. The basic structure of LED control system is generally like what the picture shows:
When you choose a LED display using synchronous control system, it means the display will show the real-time content of the computer screen connected to it.
The synchronous control method needs the computer (input terminal) to connect the synchronous sending box, and when the input terminal provides signal, the display will show the content, and when the input terminal stops the display, the screen will stop too.
And when you applying asynchronous system, it doesn’t display the same content that is being played on the computer screen, meaning you may edit the content firstly on the computer and send the content to the receiving card.
Under the asynchronous control method, the contents will be edited by computer or mobile phone firstly and will be sent to the asynchronous LED sender box. The contents will be stored in the sender box, and the screen can display the contents that have already been stored in the box. This allows the LED displays to show the contents themselves separately.
Moreover, there are some points for you to understand the differences better:
(1) Asynchronous system mainly controls the screen by WIFI/4G, but you also can control the screen through computers too.
(2) One of the most obvious differences lies in the truth that you can’t play the real-time contents by the asynchronous control system.
(3) If the number of total pixels is under 230W, then both of the two control systems can be chosen. But if the number is larger than 230W, it is recommended you can only choose the syn control method.
Typical LED Display Control Systems
After we know the two types of common control methods, now let us get started to figure out several control systems we often apply:
(2) For synchronous control: Novastar, LINSN, Colorlight, and so on.
Moreover, how to choose the corresponding sending card/receiving card modes for the displays? There is a simple criteria – choose the one based on the loading capacity of the cards and the resolution of the screen.
And the software you may use for different control methods are listed below:
For events that need daytime viewing, simultaneous mass viewing, and may face some uncontrollable environmental factors such as wind and rain, rental LED display can be the optimum choice. It is easy to install, control and manage, and can engage audiences and enhance your events largely. Now you have already known LED rental display a lot, just contact us for your favorable quotation!